April 14, 2009 Membership Meeting Minutes
Meeting Commenced: 3:00 p.m.
Adjourned: 3:35 p.m.
Board Members Present:
Rob Gartlan – President
Carol Tripp – Vice-President
Ken Monefeldt– Member-at-Large
The meeting was called to order by President Rob Gartlan at 3:00 p.m. with 55 members in attendance.
Rob began the meeting by informing the membership that Jim Surmanek, who was elected to the position of Vice-president, resigned. Rob indicated that the Board was sorry for the loss and also thanked Jim for his outstanding past service. Rob further informed the membership that pursuant to Club Bylaws, it was his responsibility to appoint a replacement subject to Board approval. Rob chose Carol Tripp for the position of Vice-president with the Board’s approval.
COMMITTEE REPORTS:
1. Ladder: Mel Langer reported that due to the low number of players in the Novice and C ladders, he may combine the two. He is working on how to accomplish this task and will report upon further reflection.
2. Care Bear: Jeanne Harteau reported that the Care Bear system is running well; there are no problems to report.
3. Web Page: George Cox reported that the Challenge Ladder link on the website has been removed along with the link to Newsletters. Both links can be easily added back if needed. George also reported that the Contacts link has been updated to reflect current Board and Chairperson information. Lastly, George reported that the roster is up to date thanks to the requirement that all members submit new applications with current contact information.
TREASURER’S REPORT:
The membership approved the Monthly Income and Expenses Report dated 1/1/2009 through 3/31/2009 which was posted to the website. George reported that the March tournament netted a profit of approximately $95.00.
SECRETARY’S REPORT:
The membership approved the March, 2009 Membership Meeting Minutes which were emailed to the membership and posted to the website.
OLD BUSINESS:
1. Pavilion Update: Carol Tripp indicated that there was nothing new to report other than that construction has begun.
2. Tennis/Pickleball C.I.: Rob reported that the C.I. was going forward, but that CAM was requesting documentation from both clubs regarding whether their membership was in agreement with the plan. Rob again presented a synopsis of the overall plan. A motion showing support for the C.I. by the membership was put forth, seconded and unanimously approved. George proposed that $20,000 from the regular account be moved to the Capital Improvement Account to demonstrate the Club’s good faith in supporting the project. A motion was put forth, seconded and approved.
3. Volunteer Positions Available: Rob reported that most positions have been filled with the exception of Court Maintenance, Court Reservations, Social Director, Tournament Director, Publicity and Nominating Committee. Rob informed the membership that if anyone was interested in filling any of the open positions, they need only contact a Board member. In addition to the open positions, Rob reported that Dave and Nancy Johnson are looking for volunteers to assist them with ball replacement.
4. National Tournament: Rob reported that the USAPA is seeking volunteers to work the upcoming National tournament being held at Sun City Festival November 2-8, 2009 as well as volunteers for host housing. To volunteer, go to http://www.usapa.org/nationals/index.php.
NEW BUSINESS:
1. Apike Paddle: Rob reported that the USAPA has determined that the Apike paddle does not comply with Paragraph 2.E.2 of the Official Rules. Rob further stated that the Club has always abided by the USAPA Official Rules, and that the Board has agreed to adopt the findings of the USAPA. There was a call for discussion. Various members offered their opinions on the paddles and on the USAPA ruling. Bill Booth offered information on the reasoning for the USAPA’s decision. At the conclusion of the discussion segment, a motion to ban the paddle from Club events was put forth, seconded and approved. Therefore, effective immediately, the Apike paddle is officially banned from use during all Club-sponsored functions.
MISCELLANEOUS:
1. Rob announced that courts 1-8 are scheduled to be cleaned on Monday, April 20th between the hours of noon and 6:00 p.m. Therefore, the A ladder is canceled for that date. Also, courts 9-12 are scheduled to be cleaned on Tuesday, April 21st between the hours of noon and 6:00 p.m. Therefore, the C skill-level drop-in is canceled for that date.
2. A member suggested that there be easier access to ice packs for injuries. Rob reported that he spoke to Ching Valde, Safety Chairperson, regarding this issue. Since ice is available at the Cimarron Snack Shop, bags will be included in the first aid kit so that ice can be easily obtained.
3. The next general meeting will be held on May 12th at 3:00 p.m. at the Cimarron Center.
MOTION TO ADJOURN: The meeting concluded at 3:35 p.m.