January 12, 2010 Membership Meeting Minutes
Meeting Commenced: 3:00 p.m.
Adjourned: 3:35 p.m.
Present:
Ken Monefeldt – Member-at-Large
COMMITTEE REPORTS:
1. Care Bear: Jeanne Harteau reported that 2009 was a very busy year for the Care Bear. She sent out 54 cards to members who were ill, had surgery or suffered a death in the family.
2. Monitor: Linda Lenzini reported that the monitor schedule was now being used to schedule the beginner pickleball lessons on Wednesdays. Therefore, if you are going to sign up to monitor and see a name already in the Wednesday slot, please do not automatically assume that it is a monitor spot that has been filled. If it is for lessons, it should state so after the person who is giving the lesson’s name and you should feel free to insert your name for the monitor position on that date as well.
3. Web: George Cox reported that the website is running well.
4. Tournament:
a. Marty Cohen reported that the tournament was a great success. There were 126 men’s teams, 72 women’s teams, and 116 mixed double teams. Marty also thanked the numerous volunteers that made the tournament a success, namely, but not limited to: Jim Levenbaum, Bob Lanius, Jan and Bill Booth, Nancy Eckart, Pat and Rock Kane, Jeanne Harteau, Rob Gartlan, Pauline Avery, and Sherry Weinbach. Obviously, there was many, many more, but those mentioned helped chair the various committees that it takes to run a successful tournament. Marty also reported that the Board presented Bob Lanius with a gift certificate for use of his computer software during the tournament.
b. Marty further reported that the Skill-level Invitational tournament netted a profit of approximately $2,500.00. In addition, a check was received from the USAPA in the amount of $1,000.00 for the Club’s assistance at the National Tournament.
c. The USAPA has decided to hold the National Tournament again in 2010 in November at Sun City Festival.
d. The Arizona Senior Olympic tournament registration is now on-line. It will be a skill-level and age division tournament. It is being held in Sun City as it is that communities’ 50th anniversary. The dates are February 21-27, 2010. The Club has agreed to supply volunteers to work Monday, February 22nd.
e. There will be another tournament in March, possibly in a “Pass-the-Paddle” format.
f. Lastly, Marty reported that there is a possibility that a new division of 5.0 will be added to future tournaments.
TREASURER’S REPORT:
The membership approved the Monthly Income and Expenses Report dated 1/1/2009 through 12/31/2009 which was posted to the website. Further, George Cox reported that CAM has issued individual Employer Identification Numbers (EIN) for each club. Therefore, the previous Club bank accounts were closed and reopened under the new EIN.
SECRETARY’S REPORT:
The membership approved the December 8, 2009 Membership Meeting Minutes which were posted to the website.
OLD BUSINESS:
1. Sound System: Carol reported that Ernie Lenzini would like to upgrade the sound system at the courts. He is suggesting a hard-wired microphone rather than the wireless one that is currently used. He believes there is too much interference from the cell phone towers at the Cimarron Center. He would also like to replace the speaker wiring as it is starting to fray. Ernie estimates that the cost for these upgrades/repairs would be approximately $400.00. Carol reported that the Board voted to approve these costs as they were under $500 and did not require membership approval. Lastly, Carol reported that these upgrades would be deferred until the fall, as it will save on wear and tear over the summer months.
2. Nominating Committee: Kris Koch reported that the Nominating Committee had completed their mission of finding qualified candidates to run for the upcoming 2010-2011 Board. She thanked her fellow committee members, Chris Wilson and Mitch Miller. Kris informed the membership that the following people have stepped forward to run for open positions:
a. Marty Cohen – President
b. Ted Koch – Vice President
c. Linda Hoggatt – Treasurer
d. Jeanne Harteau – Secretary
e. Marv Friedman, Earl Tripp, Barbara Grady and Bob Cary – Member-at-Large;
Each candidate that was present at the meeting was given the opportunity to speak to their qualifications. There was then a call from the floor for additional nominations. No additional candidates were nominated. A motion to close the nomination process was made, seconded and approved. Lastly, as there are several candidates for Member-at-Large, a written ballot will be required.
3. Pickleball/Tennis C.I.: Carol reported that an appeal of the Architectural Review Committee’s denial of C.I. #57 was held on Friday, January 8th. Don Orseck, a member of both the pickleball and tennis clubs, presented the appeal argument; Gary Hansen, Vice-president of the tennis club and Rob Gartlan, President of the pickleball club were present at the appeal hearing as well. Carol reported that it is anticipated that ARC will stand by their denial. Rob will then request a one-on-one meeting with Mitzi Mills to discuss in detail the issues faced by the overcrowding on the pickleball courts and request that she and CAM come up with a solution.
NEW BUSINESS:
1. Court Seating/Coverings: Carol reported that a member took measurements to support his suggestion that the Club look into permanent bench seating and awnings similar to what is currently in use on the tennis courts being installed on the pickleball courts. Though his measurements confirmed that there is sufficient room to install seating and coverings, the Board found that the cost of approximately $2,000.00 each is prohibitive.
2. Coffee & Biscotti: Carol reported that the coffee & biscotti event recently held at the courts was a great success. The cost was approximately $30.00 and the donations totaled $69.00 for a profit of about $39.00 though making a profit was not the intent of the event which was strictly social. Carol reported that the Board agreed that the Club should hold this event once a month on the first Friday of each month. The menu will remain simple such as coffee and biscotti in the winter months and lemonade and cookies in the summer months. The next Coffee will be held on February 5, 2010.
3. Carol reported that Jeanne installed a new magnetic board for posting the court reservation sheets on the bulletin board.
4. A member questioned when the courts would be cleaned. George checked the Calendar of Events on the website and reported that courts 1-8 will be cleaned on January 18th between the hours of noon and 6:00 p.m.; courts 9-12 will be cleaned on January 19th between the hours of noon and 6:00 p.m. Corresponding Club events will be canceled on those dates and marked off of the court reservation system.
MOTION TO ADJOURN: The meeting concluded at 3:35 p.m.